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Microsoft Office 365 Configuring Outlook 2011 for Office 365 (Mac) This page provides instructions on configuring Outlook 2011 for Mac to access your Office 365 account using Exchange. Configure Mac Outlook 2011 for New Office 365 Email Account Currently selected; How to Connect to WiFi People Faculty and Staff Partners. E Services Oracle ERP Web Mail AD Poly Blackboard Banner Registration System Online Students Forms Attendance. Hi, I am currently able to receive emails on Outlook 2011 for Mac but can not send emails. Does anyone have the required settings for Office365 for Outlook 2011 MAC. The following instructions step through the process of configuring your Office 365 Exchange Online account with Outlook 2016 for macOS. Office 365 - Outlook for Mac Exchange Configuration Office of Information Technology. Configuring Outlook for Mac 2011 To change the settings on an existing account. When prompted, enter your @usf.edu email address, your @usf.edu password, check the box to Remember this password in my keychain. To set up a new account. Open the Preferences menu and click Accounts.
Note
Office 365 ProPlus is being renamed to Microsoft 365 Apps for enterprise. For more information about this change, read this blog post.
Original KB number: 2830042
Problem
When you try to set up Microsoft Outlook for Mac 2011 to use the archive mailbox feature in Exchange Online for Office 365, your attempt fails.
Workaround
To work around this behavior, use Outlook Web App for mail, and apply retention policies in Exchange Online. Use the following settings when you apply the retention policies:
Tag name | Tag type | Retention age limit (days) | Retention action |
---|---|---|---|
Personal 1-years move to archive | Personal | 365 | Move to archive |
Personal 5-years move to archive | Personal | 1825 | Move to archive |
*Personal never move to archive | Personal | No age limit | Move to archive |
*This tag is not enabled by default. Items that have this retention tag are either never moved or never deleted. |
For more information about retention policies in Exchange Online, see Retention tags and retention policies.
Whereas Outlook for Mac 2011 doesn't support the archive feature, Outlook 2016 for Mac does support the archive feature. When you use Outlook 2016 for Mac, you can access your archive and move mail items into your archive.
More information
You can create an archive mailbox for a user's primary cloud-based mailbox. Users can use the archive mailbox (also known as a personal archive) to store historical messaging data by moving or copying messages from their primary mailbox to their archive mailbox. The archived messages reside in the cloud, and users can access the messages by using Outlook 2016 for Mac, Outlook 2013, Outlook 2010, or Outlook Web App.
Microsoft Office 365 Outlook Setup
For more information about the archive mailbox feature in Exchange Online, see Enable or disable an archive mailbox in Exchange Online.
Still need help? Go to Microsoft Community.
Microsoft 365 is a platform that helps businesses and individuals meet their emailing and collaboration requirements. Microsoft 365 users can access their mailboxes in Outlook by configuring Outlook app with their Microsoft 365 account. This helps them access emails easily and respond to them quickly.
How to configure Microsoft 365 account in Outlook?
Here, we’ll guide you through the process of manually configuring Outlook with Microsoft 365 account. But, before starting the process, make sure that you have Outlook app installed on your system.
- The first thing you need to do is go to “Control Panel” and select “Mail.”
- A new window will appear on the screen, click “Add” to add a profile
- Now, in the opened window, select “Manual setup” and click “Next.”
- In the next step, select “Microsoft 365” and enter the details for your Microsoft 365 account and click “Next.”
- The process will take a few seconds to verify the Microsoft 365 account. Once it is verified, the Autodiscover.xml login window will appear on the screen. Enter the Microsoft 365 account credentials and click “Next.”
- When you’re done logging in with your Microsoft 365 account, a notification window will appear on the screen displaying:
Now, open Outlook on your system. The Outlook app will take a few seconds to set up your Microsoft 365 account on it, and then you can check all your Microsoft 365 emails via Outlook.
However, if your Outlook is already configured with Microsoft 365 account, and you want to add another Microsoft 365 or any other POP/IMAP account to it, then follow the below steps:
- Open Outlook and go to the “File” tab and select “Account Settings.”
- A new wizard will appear on the screen. Click “New.”
- In the next step, select “Manual setup” and click “Next.”
- From the opened wizard, select “POP or IMAP” and click “Next.”
- Fill the required fields and go to “More Settings” to add the server details manually and click “Next.”
It will take a few seconds to set up the IMAP account (for example, Gmail) with Outlook. Once it is done, go to your Outlook, and you’ll find the Gmail mailbox in Outlook.
Why sometimes Outlook does not accept the password of your email account?
It generally happens when your email account needs better security while accessing in other applications. In that case, you need to create an application password different from your regular login password of your email account. Using this application password, you can configure your email account in the Outlook application. For example, for Gmail account, you can create application password by visiting My account under Google apps, and then navigating to Sign-in & security>Signing to Google>Password and sign-in method.
Conclusion
You can configure Outlook with a Microsoft 365 account manually. When you set up Microsoft 365 account on your Outlook, you’ll get all the emails on your desktop. But, if you want to avoid any risks of data loss, backup your Microsoft 365 data, and this can be done using Office 365 backup & Restore tool.